FEBRUARY 2015 CYCLE 096 NAVY-WIDE EXAMINATIONS FOR ADVANCEMENT OF SELECTED RESERVE PERSONNEL TO E4-E7 AND FY-16 SELECTED RESERVE SELECTION BOARD

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SUBJ/FEBRUARY 2015 CYCLE 096 NAVY-WIDE EXAMINATIONS FOR ADVANCEMENT OF
SELECTED RESERVE PERSONNEL TO E4-E7 AND FY-16 SELECTED RESERVE SELECTION
BOARD//

NAVADMIN 238/14

MSGID/GENADMIN/CNO WASHINGTON DC/N1/OCT//

REF/A/DOC/BUPERS/02NOV07//

REF/B/MSG/SECNAV WASHINGTON DC/052044ZMAR13//

REF/C/MSG/CNO WASHINGTON DC/N1/252221ZJUN10//

REF/D/MSG/CNO WASHINGTON DC/N1/131544ZDEC07//

NARR/REF A IS BUPERSINST 1430.16F, ADVANCEMENT MANUAL FOR ENLISTED PERSONNEL
OF THE U.S. NAVY AND U.S. NAVY RESERVE. REF B IS ALNAV 015/13, PERSONNEL
SECURITY INVESTIGATION SUBMISSION REQUIREMENTS.
REF C IS NAVADMIN 215/10, PERFORMANCE EVALUATION AND ADVANCEMENT GUIDANCE FOR
INDIVIDUAL AUGMENTEE SAILORS. REF D IS NAVADMIN 336/07, ADMINISTRATION OF
THE NAVY-WIDE ADVANCEMENT EXAM FOR SAILORS IN IRAQ, AFGHANISTAN, AND THE HORN
OF AFRICA.//

RMKS/1. This NAVADMIN announces Cycle 096 Navy-wide examinations for
advancement in rate of Selected Reserve (SELRES) personnel and the FY-16 E7
SELRES Selection Board.
a. SELRES exams will be administered in February 2015.
b. All candidates serving on voluntary recall or mobilization will
compete for advancement as a SELRES.
c. This NAVADMIN supplements reference (a).
d. Educational Services Officers (ESOs) must follow the pre-exam
preparation requirements in the exam verbatim located at
https://www.nko.navy.mil/group/navy-advancement-center.

2. Eligibility Requirements. For the E7 selection board, it is the
responsibility of the candidate and command to ensure that the candidate*s
Official Military Personnel File (OMPF) is up-to-date and any discrepancy
impacting the eligibility of the candidate, to include being in the correct
competitive group, is identified to PERS 802/812 prior to board convening.
The authoritative source to determine if a candidate is selection board
eligible or not is the profile sheet. Because eligibility status can change
without direct notification, candidates should verify their profile sheet on
a continuous basis up to the board convening date. For all E4-E7 candidates,
eligibility requirements are found in reference (a), chapter 2 with the
following information specific only to Cycle 096:
a. The terminal eligibility date (TED) used to compute time-in-rate
(TIR) for E4-E6 is 1 July 2015 and for E7 is 1 January 2016.
b. The minimum TIR date must be on or before:
E7 * 1 January 2013
E6 - 1 July 2012
E5 - 1 July 2014
E4 - 1 January 2015
c. E6 candidates with an approved TIR waiver must have a TIR of
1 July 2013 or earlier. E7 candidates with an approved TIR waiver must have
a TIR of 1 January 2014 or earlier and the evaluation must be available to
the board.
d. High year tenure (HYT) date or approved HYT waiver date for
E4-E6 must be on or after 1 July 2015. HYT date or approved HYT waiver date
for E7 must be on or after 1 September 2015.
e. Candidates who have submitted a formal written request for voluntary
transfer to the retired reserve (with or without pay) or fleet reserve on a
date prior to their mandated HYT are ineligible for advancement.
f. Candidates in a rating requiring a security clearance must have a
favorable investigation adjudication issued by Department of Defense Central
Adjudication Facility or the Commanding Officer's interim clearance must have
been granted before 1 February 2015.
Sailors in the following ratings must, at a minimum, maintain continuous
security clearance eligibility for this cycle: AC, AE, AG, AO, ATI, ATO,
AWF, AWO, AWR, AWS, AZ, CTI, CTN, CTR, CTT, EOD, ET, FC, GM, HT, IC, IS, IT,
LN, MA, MC, MN, ND, OS, QM, SB, SO, STG, STS, and YN. Refer to reference (b)
for additional guidance.
g. Change of rate and retention approvals must be approved and completed
no later than 31 January 2015. This includes approvals from Navy Personnel
Command (NPC), "A" Schools, etc.
h. Compute performance mark average (PMA) using all evaluations in the
candidate's current rank with an ending date that falls within the following
time periods:
E4 exam - 1 June 2014 to 31 January 2015
E5 exam - 1 February 2014 to 31 January 2015
E6 exam - 1 February 2012 to 31 January 2015
E7 exam - 1 February 2012 to 31 December 2014
i. For additional guidance on computing PMA, refer to ref (a), chapter 3.
For PMA guidance for individual augmentee (IA) Sailors refer to reference
©.
j. Commissioning programs. Sailors who have been selected for Seaman to
Admiral (STA-21), Medical Enlisted Commissioning Program, and Medical Service
Corps In-service Procurement Programs remain eligible for advancement to E7.
Selection to any other officer commissioning program renders the member
ineligible and examinations that were administered in error must be
invalidated by their command.
k. Members who were validated as Selection Board Eligible (SBE) and have
submitted a request for voluntary transfer to the retired reserve (with or
without pay) or fleet reserve may regain SBE status provided cancellation of
retirement/fleet reserve authorization is approved at NPC prior to selection
board convening date. Otherwise, they are ineligible for consideration.
Commands must revalidate members whose cancellation of retirement/fleet
reserve authorization is approved prior to selection board convening date by
encrypted e-mail to Naval Education Training Professional Development
Training Center (NETPDTC N321), info copy to PERS-812/802 at advancements-
reserve(at)navy.mil. The encrypted e-mail must include reason for
revalidation.
l. Branch Class (BRCL) and Special Program Indicator (SPI)
code: BRCL 32 with a blank SPI code is an invalid Navy accounting status.
Commands should take action to have this corrected for Sailors reflecting no
SPI code. Sailors in this status will be invalidated.

3. Rating Specific Information.
a. To be eligible for advancement to E7,
(1) Air Traffic Controllers (AC) must possess a valid FAA
7220-1 ATCS Certificate and meet requirements established in NAVMED P-117.
(2) Aerographer*s Mate (AG) must have the NEC 7412.
(3) Explosive Ordnance Disposal (EOD) personnel must hold the Senior
EOD Technician NEC 5335, or the Master EOD Technician NEC
5337 prior to the E7 board convening date.
(4) Navy Diver (ND) personnel must hold the first class diver NEC
5342, prior to the E7 board convening date.
b. Commands must verify and invalidate examination results for those SBE
Sailors that fail to meet these qualifications.
c. Aviation Electronics Technician (AT) personnel. Administer ATI
Examinations for Intermediate Maintenance Personnel and ATO examinations for
Organizational Maintenance Personnel. To ensure the best possible candidates
are selected for Chief Petty Officer, ATI and ATO board eligible personnel
will be merged into one selection pool. Personnel will continue to be tested
via two separate examinations.
d. The Electronics Technician (ET) rating has a separate exam for ETR,
ETV and ET. The Machinist*s Mate (MM) rating has a separate exam for MME,
MMW, and MM. Administer the appropriate examination in accordance with the
applicable NEC:
(1) ETR - NEC 14BH, 14HH, 14RO, 14TO, 14CM, 14TM, 14EM, 14RM
(2) ETV - NEC 14NM, 14NO, 14NV, 14SM, 14TK, 14XM, 14NP, 14GM,
14XO
(3) MME - NEC 4230, 4231, 4234
(4) MMW - NEC 4232, 4233, 4235

4. Exam Ordering.
a. Deploying commands can order exams up to six months prior to the
scheduled examination date. Refer to ref (d) for IA Sailors.
b. Cryptologic Technician-Interpretive/Cryptologic Technician-
Network/Cryptologic Technician- Collection, Sensitive Compartmented
Information (SCI) exam web ordering dates can be found on the Navy Enlisted
Advancement System (NEAS) website at https://neasos.cnet.navy.mil.
(1) ESOs must verify TIR eligibility lists on the NEAS website for
initial exam ordering.
(2) Additional exams are ordered via message or in message format via
e-mail to sfly_cryptologic.products(at)navy.mil following the guidelines of
reference (a), chapter 4. Commands must include their Department of Defense
Activity Address Code (DODAAC) account number, point of contact (POC), and
the number of exams required.
Commands requesting the forwarding of exams should include the forwarding
command as an info addressee on the message. The deadline for additional
orders is 1 January 2015.
c. Exam web ordering for non-SCI exams begins 28 November 2014.
ESOs must verify TIR eligibility lists on the NEAS website during the
following time periods:
(1) Initial TIR lists will be available 28 November 2014 to 16
January 2015.
(2) Additional TIR lists will be available 17-26 January 2015.
(3) Exams required after the TIR list has closed as well as exams for
PRISE-R Sailors should be ordered via message or in message format via e-mail
to sfly_N321_exam_order(at)navy.mil following the guidelines of reference
(a), chapter 4. Ensure a POC is included in the message.
(4) The deadline for late exam orders is 6 March 2015.
d. Exams for IA Sailors or recalled reservists will be ordered by the
command holding the service record of the member. Authority is granted for
these candidates to be administered exams with the command's active-duty
candidates. However, these candidates are still required to take the Cycle
096 exam and not the Cycle 226 or
227 exams.
e. When an exam is not used during the normally scheduled event, do not
destroy the exam prior to 1 April 2015. Submit a request with justification
via e-mail to sfly_n321_exam_order (at)navy.mil for permission to retain
exams for administration on the next drill weekend in March. Ensure reason
for requested delay is included.
f. ESOs must verify the exam order at the "View Previous Exam Orders"
link via NEAS within 14 days of placing the order.

5. Exam Administration and Answer Sheet Returns.
a. Refer to the exam verbatim at https://www.nko.navy.mil/group /navy-
advancement-center for exam administration and answer sheet return
instructions.
b. ESOs must check the exam tote board on the NEAS website
https://neasos.cnet.navy.mil/neas/public/toteboard.aspx often to ensure
answer sheets have been received and processed.
c. Late exams should be kept to a minimum as they are for candidates
who, through no fault of their own, are unable to take the exam at the
regularly scheduled time. NETPDTC (N321) is the approving authority for all
late exams.
d. The deadline to administer regular exams is 31 March 2015.
The deadline for administering late exams is within seven days of receipt.
e. A detailed discrepancy list will be maintained on the NEAS website.
For guidance on correcting discrepancies via encrypted e-mail, refer to
reference (a), chapter 7.
f. Refer to reference (d) regarding procedures for missed exam cycle for
E4-E6 IA candidates. Missed exam cycle considerations are not an automatic
process. Commands must submit the Command Letter of Transmittal and
worksheet or answer sheet.
g. Refer to reference (d) regarding examination options for
E7 IA candidates. Commands must submit the command Letter of Transmittal in
accordance with reference (a). The in-theatre selection board eligibility
waiver is not an automatic process.

6. Examination Results.
a. E4-E6 results will be provided online via Bupers On-Line
(BOL) to authorized command representatives prior to release of profile
sheets.
b. Commands are directed to verify the Examination Status Verification
Report (ESVR) for accuracy before frocking and advancement of E4-E6
candidates.
c. Commands are directed to verify the ESVR for accuracy and re-verify
weekly thereafter until scheduled board convening date for
E7 candidates.
d. Individual Sailors may view/download their profile sheet at the
"Profile Sheets" link on the NKO Navy Advancement Center website under the
career management link.
e. E7 Candidates share equal responsibility with their parent commands
in ensuring their name appears on the selection board eligibility list.
After exhausting local resources, if the candidate's name still does not
appear on the eligibility list, contact PERS-802 prior to board convening.
Failure to do so may affect approval of special selection board requests.

7. Board Timeline.
a. 18 April 2015: SELRES board candidates changing rating must be in
their new rating by this date to be considered for selection in the new
rating.
b. 27 April 2015: Letters to the Board (LTB) for SELRES must be
received by NPC Customer Service Center (CSC).
c. 18 May 2015: SELRES Selection Board Convenes. All eligibility
requirements, to include any waivers, must have final approval prior to this
date.

8. Records Review and Communication with the E7 Selection Board.
a. Communication to the board must originate from the individual Sailor
and must be accompanied under the candidate*s signed LTB. Information
received that is not under a signed cover letter or not received by NPC CSC
by the established deadline will not be presented to the board.
b. The time and date LTBs are received in the NPC CSC (Central Standard
Time) inbox is the time and date used for deadline verification. Although
late LTBs may be accepted by the NPC CSC, they will not be presented to the
board. Third party correspondence is any communication to the board which is
not accompanied by the candidate*s signed LTB and will not be permitted.
This supersedes reference (a).
c. All LTBs should be on plain white paper, paper clipped (no staples,
binders, folders or tabs) and submitted under signed cover letter to the
President of the Board.
d. LTBs must contain the Sailor*s full name and full Social Security
Number. Additionally, this information must be affixed and legible on all
enclosures submitted.
(1) Reserve E7 Letters must be addressed to:
Navy Personnel Command Customer Service Center
President FY-16 Reserve E7 Selection Board #335
5720 Integrity Drive
Millington, TN 38055
(2) The preferred method for submission of a LTB is by encrypted
email to cscselboard(at)navy.mil. E-mailed LTBs must be encrypted to protect
Personally Identifiable Information (PII).
(a) Trouble with file encryption or certificate issues does not
justify a late LTB. If the candidate is unable to send an encrypted e-mail,
they may utilize the Safe Access File Exchange
(SAFE) website as an alternative at https://safe.amrdec.army.mil/ SAFE/ to
transmit their LTB to cscselboard(at)navy.mil.
(b) In order for the LTBs to be considered by the board, the NPC
CSC must receive the e-mail notification of the file upload from SAFE before
the LTB deadline.
e. Certified or Registered mail is not advised due to delays in
handling.
f. Candidates are authorized to submit more than one LTB, vice waiting
until the deadline to submit one all-inclusive LTB.
Although multiple LTBs are authorized, candidates should not duplicate
previously sent information. The E7 selection board will review all
necessary information per policy and this NAVADMIN as outlined in reference
(a) chapter 12.
g. The LTB deadline still applies to candidates who gain eligibility
after the LTB deadline and before the convening date.
If a candidate is working to fix an eligibility issue and expects to be
selection board eligible prior to the board convening date, they may submit a
LTB prior to the deadline.

9. Board Results.
a. Results will be provided online via BOL to authorized command
representatives prior to NAVADMIN publication.
b. Official results will be announced by NAVADMIN.

10. Any additional information regarding this cycle will be posted on the
NEAS website or the NPC Enlisted Career Admin webpage at
http://www.public.navy.mil/bupers-npc/career/enlistedcareeradmin/
pages/advancement.aspx or http://www.public.navy.mil/bupers-npc/
boards/reserveenlisted/pages/cposelectionboards.aspx.

11. Record review and correspondence submission guidance is provided at
http://www.public.navy.mil/bupers-
npc/boards/reserveenlisted/pages/generalinformation.aspx.

12. Points of Contact.
a. NPC Customer Service Center at 866-u-ask-npc/866-827-5672 or via e-
mail at uasknpc(at)navy.mil.
b. SCI Exam Questions and Orders at 850-473-5867/5874, DSN 753.
c. Exam Orders, Records, and Discrepancies at 850-473-6148, DSN 753.

13. For further information visit the NKO (Exam Verbatim, Advancement
Manual, and other related documents) website at
https://www.nko.navy.mil/group/navy-advancement-center.

14. This NAVADMIN will remain in effect until superseded or cancelled,
whichever occurs first.

15. Released by Vice Admiral W. F. Moran, N1.//

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