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Tony

GUIDANCE FOR ARCHIVING AND REPORTING ON SERVICE TREATMENT RECORDS (STRs) FOR ALL ACTIVE/SELECTED RESERVE SERVICE MEMBERS

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Tony

UNCLASSIFIED
ROUTINE
R 062126Z OCT 16
FM SECNAV WASHINGTON DC
TO ALNAV
INFO SECNAV WASHINGTON DC
CNO WASHINGTON DC
CMC WASHINGTON DC
BT
UNCLAS

ALNAV 066/16

MSGID/GENADMIN/SECNAV WASHINGTON DC/-/OCT//

SUBJ/GUIDANCE FOR ARCHIVING AND REPORTING ON SERVICE TREATMENT RECORDS (STRs) 
FOR ALL ACTIVE/SELECTED RESERVE SERVICE MEMBERS//

REF/A/MSG/SECNAV WASHINGTON DC/121924Z AUG 2014//
REF/B/DOC/DOD/16 NOV 2015//
REF/C/MSG/CNO WASHINGTON DC/DNS/192157Z AUG 2014//
REF/D/MSG/CMC WASHINGTON DC MRA MI/302035Z OCT 2014//
REF/E/ DOC/BUMED/10 NOV 2015//
REF/F/DOC/DOD/10 JUN 2004//
REF/G/DOC/BUMED/7 JAN 2013//
REF/H/DOC/MILPERSMAN 6150-010/12 OCT 2015//
NARR/Reference (a) is Department of the Navy Message 063/14, Guidance for 
Archiving Health Service Treatment Records (STRs) for Department of the Navy 
(DON) Active/Selected Reserve Service Members.  Reference (b) is DODI 
6040.45, Service Treatment Record, and Non-service Treatment Record Life 
Cycle Management.  Reference (c) is Navy-specific Administrative Message 
187/14, Proper Transfer of Health Service Treatment Records of Transitioning 
Service Members to Veterans Administration.  Reference (d) is Marine 
Administrative Message 559/14, Guidance for Archiving Health Service 
Treatment Records (STRs) for all United States Marine Corps Active/Selected 
Reserve Service Members.  Reference (e) is Manual of the Medical Department, 
Chapter 16.  Reference (f) is DODI 6040.43, Custody and Control of Outpatient 
Medical Records.  Reference (g) is BUMED Notice 6150, Examples of Exceptions 
to No Hand Carry Guidance.  Reference (h) is MILPERSMAN 6150-010, Transfer of 
Outpatient and Dental Treatment Records, Officer and Enlisted.//

RMKS/1.  This ALNAV is an update to reference (a) to clarify STR reporting 
guidelines, processing timelines, and reinforce Service Member 
responsibilities for the archiving of STRs.  Proper archiving of STRs 
(medical and dental records) is essential for effective processing of Service 
Member Department of Veterans Affairs (VA) benefit claims.  Failure to 
maintain STRs with the appropriate medical/dental department will likely 
affect or delay future benefits upon separation or retirement.  As such, the 
Office of the Under Secretary of Defense for Personnel and Readiness 
(USD(P&R)) has established a 45-calendar day stretch-goal submission timeline 
for Service transfer of STRs to the VA.

2.  Effective immediately, Services will ensure records of active duty 
Sailors and Marines are available to the VA within 45-calendar days of the 
members separation or retirement date.  For Reserve Component members who do 
not separate from Service but file a VA benefits claim, STRs must be 
available within 45-calendar days after notification of pending claim.

3.  References (b) through (d) provide guidelines for proper archive of STRs.  
Per references (e) and (f), STRs are the property of the DoD.  Their 
availability to cognizant medical and dental departments is critical to the 
provision of appropriate medical care and administrative processing, 
including successful processing of requests for VA benefit claims.  Service 
Members are responsible for their STR and must ensure it is in the possession 
of the appropriate DoD authority at all times.  Service Members are not 
permitted to hand carry original copies of their STRs unless authorized per 
references (g) and (h).  Service Members who are authorized to hand carry 
their STRs must protect the integrity of the information and provide it to 
the appropriate DoD authority, as directed.

4.  Commanding Officers (COs) and Officers in Charge (OICs) are responsible 
for all aspects of their command STR process and, have a responsibility to 
ensure Service Members STRs are in the possession of the appropriate DoD 
authority.  COs and OICs are responsible for confirming the STR is not in 
possession of the Service Member prior to separation from Service.  If a 
Service Member is in possession of their STR, the member must submit the STR 
to the responsible DoD authority per Service guidance, but may request a 
copy.

5.  Effective immediately, for Navy personnel, all medical and dental 
departments, Battalion Aid Stations, Regimental Aid Stations, Military 
Treatment Facilities (MTF), Navy Operational Support Centers (NOSCs), Navy 
Recruiting Districts (NRD), and operational and remote forces shall mail the 
STR at terminal leave commencement or no later than 5 calendar days after a 
Navy members separation/retirement date.

6.  All Navy MTFs, Branch Health Clinics, and NOSCs shall send STRs using the 
Scanning Contractor Manifest Process.  All operational platforms, NRDs, 
remote units, and Service Members in possession of their STR shall mail 
records to the Navy Medicine Records Activity (NMRA) at the following 
address:

Navy Medicine Records Activity (NMRA)
4300 Goodfellow Blvd, Bldg. 103
St Louis, MO 63120

7.  Reference (d) outlines the procedures for archiving Marine Corps STRs via 
the STR Registry automated tracking system.  Remote units and Service Members 
in possession of their STR shall mail records to the Marine Corps Central 
Cell at the following address:

Manpower & Reserve Affairs
ATTN:  STRRCC
3280 Russell RD
Quantico, VA 22134-5103

8.  STRs of Navy members attached to Marine Corps units are processed via 
Navy procedures and mailed to NMRA from unit medical sections.  For the 
purposes of this program only, NMRA will function as the reporting command 
for STRs of Navy personnel originating from Marine Corps units.

9.  The Navy and Marine Corps will provide to the Assistant Secretary of the 
Navy (Manpower and Reserve Affairs) (ASN (M&RA)) quarterly summaries of the 
number of active/selected reserve personnel who have been released from 
active or reserve Service, and percentage compliance with STR timeliness 
standards.

10.  To facilitate the location of missing Navy STRs, STRs not received at 
NMRA 20 days from the separation day will be placed on a delinquent report.  
On a twice monthly basis, NMRA will forward the delinquent report to Director 
of Navy Staff (DNS).  DNS will disseminate and/or task as appropriate.

11.  Until records are located and sent to the scanning facility, Navy and 
Marine Corps commands must continue to search for them.  If not found, an STR 
can be declared lost but only after due diligence has been performed to 
search for the STR per Service guidance, in references (c) and (d).

12.  Any clarification and/or exceptions to this guidance shall be directed 
to the office of the ASN (M&RA).

13.  Released by Ray Mabus, Secretary of the Navy.//

BT
#0001
NNNN
UNCLASSIFIED//

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